• 15 - 18 February 2025
  • ICC Sydney

Terms of Service for Participation in the Event

(the “Terms of Service”)

By Participating in the Event or any part of the Event, each individual (each, a “Participant”) acknowledges that they have read, understood, and agree to be bound by these Terms of Service. As used herein, to “Participate” (or a Participant’s “Participation”) shall mean registering for, attending, accessing, entering or viewing the Event or any part of the Event, whether such Event is in a physical and/or digital format. If any Participant does not agree to these Terms of Service, such Participant should not Participate in the Event. In the event a Participant is a Minor (as defined herein), all uses of the term “Participant” in these Terms of Service shall also be deemed to include such Minor’s Guardian (as defined herein).

As used in these Terms of Service, “Management” shall be defined as Reed Exhibitions Australia Pty Ltd, a division of RELX Inc. and, to the extent applicable, any partner organizations which work with Reed Exhibitions to produce or manage the Event. The “Event” shall be defined as Reed Gift Fairs Sydney event managed by Management, including any live and/or virtual component(s) there to. The “Venue” shall be defined as each venue where any live component(s) of the Event are held. The “Platform” shall be defined collectively as each distribution platform and/or digital service provider utilized by Management in connection with the Event, including, but not limited to, the Event website(s). A Participant’s “Credentials” shall be defined as a valid individual identifier provided by Management which entitles a Participant to Participate in the Event in some way, whether such Credentials are a physical object (including, but not limited to, a badge, ticket, wristband, or other authorized means of entry), or an intangible object (including, but not limited to, a unique code, account, login, link, or other digital identifier).

At any time, Management may amend these Terms of Service without notice to Participant by posting the amended Terms of Service on the Event website. The continued Participation in the Event by a Participant shall constitute acceptance of any such amended Terms of Service.

Assumption of Risk and Release

Participant acknowledges that there are hazards and risks incidental to Participating in the Event. By accepting Credentials and/or by Participating in the Event, Participant freely and voluntarily assumes any and all risks which are incidental to the Event, regardless of severity and regardless of whether or not caused by the negligence of Management, including, but not limited to, loss, property damage, injury or damage to persons and/or death. Further, Participant acknowledges that there is an inherent risk of exposure to communicable disease, including, but not limited to, COVID-19, in any public place where people are present, and, by Participating in the Event, Participant freely and voluntarily assumes any and all risks related to such exposure. Participant agrees to follow all health and safety instructions, guidelines, or standards issued by local, state, and federal governmental authorities, as well as any health and safety instructions, guidelines, or standards for the Event which may be posted on-site at the Venue, within the Platform (including on the Event website), or as otherwise provided to Participant by Management.

In consideration for Participating in the Event, Participant hereby releases and forever discharges Management, the Venue, the city in which the Venue is located (if the city owns the Venue), the Platform, each of their parent, affiliated, and subsidiary companies, and each of their respective agents, employees, officers, directors, trustees, shareholders, contractors, sponsors, and any third parties acting on their behalf (collectively, the “Released Parties”) from any and all claims, actions, damages, liabilities, costs or expenses (including attorney fees) which are related to, arise from or out of, or are in any way connected to Participant’s Participation in the Event, whether or not such claims, actions, damages, liabilities, costs or expenses are caused by the negligence of the Released Parties or by the infringement or violation of any right. This release shall be effective and binding upon any heirs, agents, personal representatives or assigns of Participant (and of the Guardian if Participant is a Minor).

Incidentals to Participation

Participant acknowledges that he or she is solely responsible for any costs incurred in connection with any incidentals or expenses required in order to Participate in the Event or use the Credentials, including, but not limited to, travel, accommodations, Internet connection, mobile access, and/or the use of any personal devices. Except as may be required by applicable law, Management will not be responsible or liable for any costs associated with Participation in the Event and all such costs shall be borne solely by the Participant.

If physical Credentials are shipped to Participant, the title to such Credentials passes to Participant upon delivery of the Credentials from Management to the shipping company. To the extent such shipment of Credentials results in any duty or custom charges, Participant shall be solely responsible for such payment.

Access to the Event

Except as may be required by applicable law, Participant is solely responsible for ensuring that Participant is able to Participate in the Event, including, but not limited to, any requirements that Management specifies or makes available on the Event website, at the Venue or within the Platform. Management is not responsible for any technical difficulties arising as a result of Participant’s use of their own technology in connection with the Event.

Personal Property

All personal property brought to the Event is done so at Participant’s own risk and Participant is responsible for safeguarding such property at all times. Participant hereby acknowledges and agrees that Management is not responsible for, and shall have no liability resulting from, any loss or damage to any personal property belonging to Participant, including, but not limited to, loss or damage resulting from fire, storms, acts of God, air conditioning or heating failure, theft, pilferage, bomb threats, roof leaks, other attendees participating in the Event or other causes, to the extent consistent with applicable law.

No personal property may be left unattended while in or around the Venue. Management will handle unattended property however Management deems appropriate in its sole and absolute discretion. Any personal property which is left within the Venue upon the conclusion of the Event shall be considered abandoned and handled by Management accordingly.

Removal from the Event

Management expressly reserves its rights to deny admission or entry, to remove, ban, or eject a Participant, or to revoke or terminate any Participant’s Credentials or access to any part of the Event, without refund, liability or compensation, as a result of: (1) failure to comply with these Terms of Service; (2) any illegal, unsafe, offensive or threatened behaviour which Management could reasonably consider to be disruptive of the Event; or (3) circumstances which Management determines impact the safety, security, or order of the Event, each in Management’s sole and absolute discretion. Any such determination by Management shall be final.

Restrictions on Eligible Participants

If Event registration is not open to the general public, then the Event is deemed to be for industry professionals only. At any time, in its sole reasonable discretion, and except as otherwise prohibited by applicable law, Management may request that any Participant provide documentation relating to verification of their identification, age, industry credentials or certifications, whether or not described in these Terms of Service. Management reserves the right to deny entry, ban, or remove any Participant from further Participation in the Event if such Participant fails to provide the requested documentation or if such documentation is deemed insufficient by Management in its sole and absolute discretion.

Minors

Management recommends no minors to attend for business event. If a Minors under the age of fourteen (14) MUST Participate in the Event with a Guardian, and if such Minor attends a live component of the Event they must be accompanied by a Guardian at all times in and around the Venue and are required to signed a waver at Customer Service Centre. NOTE: It is a Guardian’s sole responsibility to check the suitability of the Event for any Minors in such Guardian’s care, regardless of any official age restrictions which may be described in these Terms of Service.

Cancellation Policy

The Event’s operating hours, schedules, guests, and speakers are subject to change or cancellation without notice to Participants. The Event and Management reserve the right to cancel the Event on limited or no notice, and in the event of such cancellation, Management shall not be responsible or liable for any costs, damages, fees, expenses or other compensation associated with the Event.

Participant is responsible for Participating in the Event in a timely manner and observing any reserved times and time limits provided to Participant by Management. In the event Participant fails to Participate in any part of the Event at a specified time provided by Management and Participant is subsequently unable to Participate in any part of the Event, Management shall have no obligation to pay for any costs, expenses or other compensation in connection with the Event.

 

Refund Policy

All transactions are final. No refunds are permitted, except where required by relevant legislation/regulations.

1.      In the case of event cancellation or postponement a full refund will be offered in-line with Australian consumer law if you prefer not to attend the rescheduled event, or the event is not rescheduled

 

2.      Should a special guest or speakers not appear at the Event for any reason, tickets to the Event are non-refundable. Special guests and speakers are subject to change or cancel without notice. All show features and performances are subject to availability and access is not guaranteed and/or may require an additional fee.

 

Participant Content Release

As part of the Event, Participants may have the ability to participate in activities where Participants create, transmit, share, post, or otherwise distribute (collectively, “Distribute” or “Distributing”) materials provided by Participant (the “Participant Content”) which may include, but are not limited to messages, text, sound, images, videos, data or other materials originating from Participant. Unless otherwise agreed to in writing between Participant and Management, by Distributing any Participant Content, each Participant hereby grants to Management, its sublicensees, employees, agents, and assignees, to the extent permitted by applicable law, the absolute right and permission to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, perform and display such Participant Content, as well as to photograph, film, reproduce, portray and/or otherwise exploit the name, voice, appearance, photograph, image, likeness, and/or other biographical information of such Participant in connection with the Event (collectively, “Likeness”), and to use the results and proceeds thereto, without limitation, in materials produced by Management in any and all media, in perpetuity. Should such Participant Content contain the name, voice, appearance, photograph, image, likeness, and/or other biographical information of any third parties, Participant represents and warrants that Participant has obtained the appropriate consents and/or licenses for Participant’s use and that Management and its sub-licensees may use them to the extent indicated in these Terms of Service.

Participant hereby waives any claim to compensation for use of such Participant Content, including the Likeness. Such Participant Content may be used by Management in any manner or media without notifying Participant, such as the Event website, publications, promotions, broadcasts, advertisements, and posters, for advertising or other related purposes. Participant waives any right to inspect or approve the finished materials or any printed or electronic matter that may be used with them.

Participant releases Management and its employees, agents, and assignees, including any firm authorized to publish and/or distribute a finished product containing material produced by Management, from any claims, causes of action, damages or liability which Participant may ever have in connection with the use of or relating to the Participant Content (including, but not limited to, the Likeness). Participant hereby waives any moral rights or “droits moral” Participant may have in any materials produced by Management which contain any Participant Content. To the fullest extent permitted by applicable law, Management reserves the right to remove, screen or edit any Participant Content Distributed in connection with the Event at any time and without notice.

Participant, or, in the event Participant is under 18 years of age, the parent or guardian of one or more minor Participants who will be Participating in the Event (the “Parent”), has read and understood this Participant Content release and hereby expressly approves and consents to this release of the Participant Content and the Likeness, affirms their right and authority to agree to the terms, and waives all obligations and rights which such individual may have in connection therewith. For good and valuable consideration, Parent hereby guarantees that the minor or minors shall not at any time disaffirm the release of the Participant Content or the Likeness by reason of the minor’s or minors’ minority or otherwise and hereby agrees to indemnify Management from any loss arising from any claims made by or on behalf of the minors relating to this release of the Participant Content and/or the Likeness.

Please note that any Participant Content is to be Distributed solely at Participant’s own risk. Participant is solely responsible for Distributing Participant Content and each Participant represents and warrants that: (1) Participant is the creator and owner of the Participant Content or otherwise has the property rights and authority to grant the rights granted herein; (2) the Participant Content does not and will not (a) infringe, violate, or misappropriate any third-party rights or proprietary rights or (b) defame any other person; and (3) the Participant Content does not contain any viruses, adware, spyware, worms, bombs, or other harmful or malicious code. Management reserves all rights and remedies against any Participants who breach these representations and warranties. Management assumes no liability for any Participant Content or for any loss or damage resulting therefrom.

While Management uses reasonable security measures in connection with the Event, Management does not guarantee the safety of any Participant Content. To the furthest extent permitted by applicable law, Participant hereby agrees that Management shall not be liable for any unauthorized copying, use or distribution of any Participant Content by third parties and Participant releases and forever waives any claims against Management for any such unauthorized copying or usage of the Participant Content, under any theory.

Event Policies

At all times in connection with the Event, Participant is required to comply with and behave in accordance with (i) these Terms of Service; (ii) all applicable laws, ordinances, codes, regulations, standards and judicial or administrative orders; and (iii) any additional Event rules, regulations, codes of conduct, policies, or procedures which may be posted at the Venue, on the Platform, or otherwise distributed to Participants by Management and as may be updated from time to time by Management (collectively, the “Event Policies”). By Participating in the Event, Participant acknowledges and agrees that Participant has read, agrees to comply with, and will behave in accordance with the Event Policies.

The Event Policies apply to EVERYONE Participating in the Event in any manner whatsoever, including, but not limited to, all Participants, exhibitors, speakers, guests, professionals, media, staff members, workers, contractors, volunteers, security or any other attendees or participants to the Event. Each Participant to the Event is solely responsible for their own conduct while Participating in the Event or any part of the Event. Guardians are solely responsible for the conduct of any Minors Participating in the Event or any part of the Event.

Prohibited Activities

Each Participant agrees that they shall not violate any applicable law, contract, intellectual property or other third-party right, and each Participant is solely responsible for their own conduct while Participating in the Event or any part of the Event. Further, each Participant agrees that they will comply with these Terms of Service, the Event Policies, and will not:

i.              create, upload, transmit, distribute, or store any content which is inaccurate, unlawful, infringing, defamatory, obscene, pornographic, invasive of privacy or publicity rights, harassing, threatening, abusive, inflammatory, or otherwise objectionable to Management in Management‘s sole discretion;

ii.             impersonate any other person or entity or perform any similar fraudulent activities;

iii.            make unsolicited offers, advertisements, proposals, canvas or send junk mail other participants in the Event;

iv.            harvest or collect the email addresses or other contact information of other participants in the Event;

v.             defame, harass, abuse, threaten or defraud other participants in the Event, or collect, or attempt to collect, personal information about such participants without their consent;

vi.            remove, circumvent, disable, damage or otherwise interfere with the security of the Event;

vii.           interfere with or damage operation of the Event or any participant’s access to the Event by any means;

viii.          access any part of the Event by means of any robot, spider, scraper, crawler or other automated means for any purpose;

ix.            violate any time limits provided by Management in connection with any part of the Event;

x.             interfere with or disrupt the Event or servers or networks connected to the Event, or disobey any requirements, procedures, policies or regulations connected to the Event, including, but not limited to, the directions and prohibitions explained to Participant by Management’s staff and/or moderators; and

xi.            Participate in the Event for any illegal purpose, or in violation of any applicable local, state, national, or international law or regulation, including, without limitation, laws governing intellectual property and other proprietary rights, data protection and privacy

License to the Event

The Event is owned and/or operated by Management. Unless otherwise indicated, any materials provided hereunder in connection with the Event (excluding any Participant Content, as defined herein), including, but not limited to, any images, logos, information, content, and other materials displayed or distributed in connection with the Event or any videos created by Management of the Event and distributed to Participant (collectively, the “Materials”) are the property of Management or its affiliated companies or third-party licensors. Each Participant is granted a limited, nonsublicensable license (i.e. a personal and limited right) to access and use the Event and the Materials for Participant’s personal use. Management may terminate this license at any time, without notice. Each Participant agrees that nothing herein shall be deemed a grant of any intellectual property rights or other rights to use the Materials for any products or processes for profit-making or commercial purposes.

Management reserves all rights not expressly granted in these Terms of Service. Any use of the Event or the Materials except as specifically authorized in these Terms of Service, without the prior written permission of Management, is strictly prohibited.

Participant acknowledges and agrees that Participant’s activity (including, without limitation, any “private” interactions with other Event participants and/or guests) and Participant Content Distributed in connection with the Event may be monitored at any time by Management without notice and shall at all times be subject to these terms of service. Management expressly reserves its rights to remove, ban, or eject a Participant or terminate any Participant’s access to the Event or any part thereof early as a result of behavior or threatened behavior which Management could reasonably consider to be disruptive, in Management’s sole discretion.

Limitation of Liability

Although Management shall attempt to ensure the integrity of the Event, Management reserves the right to modify, suspend, extend or terminate the Event or any part thereof if Management determines, in its sole discretion, that the Event or any part thereof are delayed, disrupted, technically impaired, or corrupted by infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical problems, failures, malfunctions or other causes beyond Management’s control which may have destroyed, corrupted or undermined the security, integrity or feasibility of the Event or any portion thereof as contemplated herein. In the event the Event is terminated for any reason beyond Management’s control, Management shall not be liable to Participant in any way and Management shall have no further financial obligations to Participant.

Management is not responsible for the actions of any other Event participants in connection with the Event, including any participant’s attempt to circumvent or otherwise interfere with the security, integrity, or proper conduct of the Event. Participant’s interactions with third parties, including guest and other Event participants, in connection with the Event, are solely between Participant and such third party. Participant acknowledges and agrees that Management will not be responsible for any damages, losses, costs, expenses, or liabilities incurred as the result of such interactions.

Participant hereby releases Management from any and all claims, costs, injuries, losses or damages of any kind, relating to any of the following: (i) human or technical problems, failures, or malfunctions of any kind, whether originating with Management, Event participants, or otherwise, that may prevent or limit Participant’s Participating in the Event hereunder; (ii) any computer system, phone line, hardware, software or program malfunctions, or other errors, failures, hacks, unauthorized access, delayed computer transmissions or network connections in connection with the Event or any part thereof; (iii) any problems or technical malfunction of any network or lines, servers or providers, equipment or software, including any injury or damage to Participant or Participant’s property resulting from participation in the Event or any part thereof; or (iv) the actions or inactions of any Event participants, including, but not limited to violations of and noncompliance with any terms and conditions related to the Event; fraud or deception in participating in the Event; or failure to conduct themselves in accordance with generally accepted decorum.

THE EVENT AND THE SECURITY MEASURES USED BY MANAGEMENT TO PROTECT THE EVENT ARE PROVIDED “AS-IS” AND WITH NO WARRANTIES, GUARANTEES, CONDITIONS, ASSURANCES OR OTHER TERMS THAT SUCH EVENT OR SECURITY MEASURES WILL BE FREE FROM DEFECTS; OPERATE OR BE FULFILLED WITHOUT ISSUE OR DELAYS; WITHSTAND ATTEMPTS TO EVADE SECURITY MECHANISMS; OR THAT THERE WILL BE NO CRACKS, DISABLEMENTS OR OTHER CIRCUMVENTION OF THE EVENT OR ITS SECURITY MEASURES. (remove caps. Unless this this being yelled for a reason?)

Acknowledgment

All Participants must read, understand and agree to the Terms of Service stated herein. Management may amend these Terms of Service at any time. Your continued Participation in the Event shall constitute your acceptance of any such amended terms.